Planning for a big event soon? Here are some surefire tips to throw an event that will be one for the books.
As we go through the cycle of another year, mapping out big parties for milestone events within the next 365 days is going to be standard for a lot of people.
If you’re looking to celebrate a grand occasion in your life some time this year, the thought of planning and keeping track of all preparations you’ll need to do might already bog you down, especially if it’s an event centered around a ballroom venue with catering.
Understandably, preparing for a large celebration can be a challenge. Thankfully, as one of LA’s top ballroom catering providers in the area, we have 30 years of experience we’d like to share with you so you can truly plan the party of a lifetime.
5 Party Planning Tips For Your Catered Event
Mealtime is of the essence
A lot of people planning for a major event tend to assume that event catering for a luncheon is pretty much the same for that of a dinner with cocktails. They’re not. Consider what meal you will be serving your guests - lunch, dinner, or something that extends between the two, with snacks included? An event catering for luncheon normally takes 60 to 90 minutes for guests to finish, while dinner with cocktails will take 1 hour for cocktails to be consumed and another 2 hours for dinner to be served.
Laying out your space properly
The layout of your ballroom space and seating arrangements are planned ahead for very good reasons. First, you want to make sure that while you can accommodate everybody, there’s also lots of room for guests to walk around in between tables. Second, the last thing you’d want is to have 2 relatives uncomfortable with each other sit right beside one another. If you leave these things to you events planner or ballroom caterer, see to it that you inform them ahead of time who should sit with whom.
Offer alternative menu options
It’s guaranteed that any big party will host a variety of guests from different backgrounds, with differing food preferences and restrictions. That’s why it’s always a good idea to come up with a menu that is varied with options for full vegetable dishes and the like. Your caterer will be more than happy to help you curate your menu for considerations such as these.
Food presentation goes a long way
How you present your ballroom catering food at your event speaks so much about the level of attention and care you have to make the gathering a meaningful one. When catered food is arranged in a visually pleasing way, it encourages your guests to enjoy themselves even more while they are dining among other family and friends.
Always go over the contract before signing
As excited as you are to plan for your grand celebration, one thing you must always remember is to read your contract with your event planner and/or event caterer thoroughly before signing. There could be stipulations in there that you need to be fully aware of, like for instance, what happens when your pre-ordered cases of alcohol are already consumed and there’s still more guests arriving. You’ll do yourself a huge favor by being in the know of all these small details.
Pro-Tip: Work with a ballroom catering company that you can rely on
A bonus party planning tip we’d like to share that can never be understated is - work with a dependable event catering company that will take care of everything so you can also enjoy your own big party. Here at Legacy, we’ve been helping our valued clients host the most unforgettable celebrations by providing them the best Mediterranean cuisine for their catered events.
We take care of all the specifics for ballroom catering - mealtime particulars, space layout and decorations, varied menu options, delightful food presentation - so that our clients can also sit down and have a good time themselves without needing to worry about anything.
